Manage staff software access when people join and leave

Use this guide if you have staff, contractors or regular helpers who use business email, apps or shared files. Old accounts left open are one of the most common security gaps in small firms. Have a list of the tools you use and admin access to each.

Step by step

1. List every system and who can grant access

   Write down each tool that holds business data, including email, file storage, accounts, bookings, social media and supplier portals. Note who has admin rights for each. This becomes your master access list.