Software guide

Roll out new software to your team successfully

Introduce a new tool to a small team with a pilot, task-based training, simple house rules and a follow-up review so people actually use it.

Estimated time: 2–4 weeks from pilot to full useUpdated: 28 September 2026

Use this guide when you have chosen a new tool and need everyone to start using it properly. Most new software fails through patchy adoption rather than missing features. Have the tool set up, a named owner and time in the team's diary for short training sessions.

Step by step

  1. Name an owner and set a goal

    Choose one person to own the rollout and be the go-to for questions. Write one sentence describing what success looks like, such as all quotes created in the new tool from a set date.

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